Handing in Your Letter of Resignation

Handing in Your Letter of Resignation

Handing in your letter of resignation isn’t always an easy task and for many is a daunting process, especially if it is their first time resigning from a position or is an employee’s first placement. Many employees find it difficult to resign in a tactful manner, depending on the factors that surround their scenario and situation when resigning. It is of paramount importance that resignations are handled in a professional and successful manner to avoid or minimise any potential disputes and to avoid risk of libel or defamation.

Most resignation letters will be written in a formal manner and should include the company name, person’s name who the resignation letter is for the attention of, your name, the position that you are resigning from, the number of days’ notice that you are giving and the final date of employment that you will leave the company on. If you’re unable to successfully write a cover letter or you simply require guidance on writing your cover letter, numerous templates are available on the internet by completing a Google search or querying another search engine. The period that you are required to provide for your notice and how you are to provide your notice is likely to be provided in your employment contract.

When handing in your resignation, there are numerous positive and negative best practices that you should be mindful of to avoid burning any bridges and to minimise any chance of leaving on negative terms.


-          Hand your notice in face to face, leaving your notice on desks or emailing is unprofessional

-          Provide sufficient notice to avoid leaving your employer ‘in the lurch’

-          Hold a positive and professional tone in your resignation notice to keep on good terms


-          Don’t be uncooperative and refuse or argue about your notice period

-          Don’t slander your old employer or colleagues

-          Don’t hand your notice in if you’re feeling argumentative or in a bad mood

When handing in your notice, it’s important to remember that it’s in your interest as an employee to leave on good terms with your employer as you will rely on them for a positive reference and if in the future you decide to return to the company, the door is likely to be open if you leave on good terms. If you have a change of heart after handing your letter of resignation in, you can retract your notice if your employer allows it. Retracting your notice is relatively simple and can be as easy as handing your employer a notice stating that you wish to withdraw your notice.